Can StreamsApp replace HubSpot?

StreamsApp does not include marketing tools, sequences, email tracking or an integration marketplace. It does run a CRM as a set of processes with a customer at the centre, and stops work moving on before it is done.

StreamsApp runs alongside other tools: it imports CSV and has an inbound API. It is built for the delivery side: jobs, onboarding, claims and invoicing.

Can I bring my HubSpot contacts across?

Export them to CSV and import them into Contacts, mapping the columns to fields. Deals can be imported into a stream the same way.

StreamsApp compared with HubSpot

HubSpot grows the pipeline. StreamsApp runs the work after it

StreamsApp has a different centre to HubSpot. It is not trying to find you more leads. It runs the processes a customer goes through once they are a customer, the job, the onboarding, the claim, in stages you write, with quotes, invoices and messages on the same record.

Side by side

Product features change. Check anything here against HubSpot before you decide. HubSpot prices and limits checked on 20 October 2026.

Can a record be stopped until a field is filled?

HubSpot: Yes, for pipelines. HubSpot can make a property required when a deal moves into a stage.
StreamsApp: Yes, on any step of any stream, where you switch it on. A step can also insist that something actually happened: the quote was sent or accepted, the invoice was raised or paid, the customer was emailed.

What is it built around?

HubSpot: Contacts, companies and deals, with marketing, sales and service hubs on top.
StreamsApp: Processes. Each one is a stream with its own steps, fields and written instructions: sales, a job, onboarding, a warranty claim. One record can be carried from stream to stream.

Email tracking and sequences?

HubSpot: Email tracking, and sequences from Sales Hub Professional.
StreamsApp: No. Email, SMS and WhatsApp go out from the record and replies come back onto it, but there is no open tracking and no sequences.

Quotes, invoices and GST?

HubSpot: Sold as part of its wider platform, including its Revenue Hub. Check what your plan includes and how it handles Australian GST.
StreamsApp: Built in on every plan, including Free, with Australian GST per line, online quote acceptance and sync to Xero or QuickBooks.

Can my customers log in?

HubSpot: We could not confirm from the pricing pages we read which plan includes a customer login, so ask them.
StreamsApp: Yes, without a password. A private link in your emails shows each customer their own jobs step by step, only the fields you choose, and lets them reply from the page.

Phone app?

HubSpot: The HubSpot mobile app.
StreamsApp: Any phone browser, nothing to install. Needs a connection; no offline mode.

Is there a free plan?

HubSpot: Yes. Free for up to 2 users, no credit card.
StreamsApp: Yes. Free for 2 users and 500 records, every plugin switched on, no card and no time limit.

How is it priced?

HubSpot: Per seat. Sales Hub Starter listed at A$31 a seat a month, with a new-customer offer from A$11 when we checked. Professional from A$140 a seat a month.
StreamsApp: Per organisation, AUD a month: Basic $29 for 5 users, Standard $79 for 20, Pro $199 for 50.

After the deal is won

A sales CRM is at its best between the first touch and the signed deal. What happens after that, the job itself, the paperwork, the claim, the invoice, is usually somewhere else: a spreadsheet, a job tool, somebody's inbox.

That is the part StreamsApp is built for. A won deal is carried into the next stream, so the job starts with everything the sale collected. Each step says what it needs, the quote and invoice come from the record, and when the customer replies to an email the answer lands on that job rather than in one person's inbox.

What it costs a team of five

Five people on Sales Hub Starter at the listed A$31 is A$155 a month, or A$55 at the new-customer offer while it lasts. StreamsApp Basic covers the same five for $29.

That is not like for like. Part of what HubSpot charges for is marketing and sales tooling StreamsApp does not have. HubSpot's numbers are from its own pricing page, in AUD, on the date shown above. Check them yourself before you decide.

How much of this you switch on is up to you

Nothing here is required until you say so. A new stream starts with no requirements at all, and a stage that asks for nothing lets a job straight through.

Most businesses end up running both kinds side by side. A compliance job can insist on the slab certificate, so it cannot reach the frame stage without one. A sales enquiry in the same account can have nothing required at all, because chasing a lead is not a process and a rule there is only friction.

That is the real difference. Not that the software is strict, but that you get to decide where it is, one stage at a time, and change your mind later without starting again.

See the difference

Email a customer from the job and their reply comes back onto the same record, with the quoted thread folded away. If the job is assigned, that person is told. If nobody owns it yet, you choose who hears: owners, admins, everyone, one person, or any address.

Questions

Can StreamsApp replace HubSpot?: StreamsApp does not include marketing tools, sequences, email tracking or an integration marketplace. It does run a CRM as a set of processes with a customer at the centre, and stops work moving on before it is done.
Can I use both?: StreamsApp runs alongside other tools: it imports CSV and has an inbound API. It is built for the delivery side: jobs, onboarding, claims and invoicing.
Can I bring my HubSpot contacts across?: Export them to CSV and import them into Contacts, mapping the columns to fields. Deals can be imported into a stream the same way.

See it for your kind of work

Other comparisons

Try it against your own process

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