Can StreamsApp replace Pipedrive?

StreamsApp does not include email tracking, sequences, a meeting scheduler or lead scoring. It does run the sale and everything after it, with quotes, invoices and a customer portal on the record.

StreamsApp runs alongside other tools: it imports CSV and has an inbound API. It is built for delivery, invoicing and the customer's view of their job.

Can I bring my Pipedrive data across?

Export people, organisations and deals to CSV and import them, mapping the columns to fields. People go into Contacts and deals into a stream.

StreamsApp compared with Pipedrive

Pipedrive closes deals. StreamsApp runs every process

StreamsApp is broader than Pipedrive. The sales pipeline is one stream among many. The same account runs the job after the sale, the onboarding, the claim, with quotes, invoices, messages and a customer portal on the record.

Side by side

Product features change. Check anything here against Pipedrive before you decide. Pipedrive prices and limits checked on 20 October 2026.

Can a deal be stopped until a field is filled?

Pipedrive: Yes, from Premium. Required fields can be set for specific pipelines and stages.
StreamsApp: Yes, on every plan, on any step of any stream. A step can also insist that something actually happened: the quote was accepted, the invoice was raised or paid, the customer was messaged.

Can it run things that are not deals?

Pipedrive: It is built around sales pipelines, with a Projects add-on for delivery work.
StreamsApp: Yes. Each process gets its own stream with its own steps and fields: sales, the job, onboarding, inspections, claims. One record is carried from stream to stream.

Email tracking and sequences?

Pipedrive: From Growth: full email sync with open and click tracking, and nurturing sequences.
StreamsApp: No. Email, SMS and WhatsApp go out from the record and replies come back onto it, but there is no open tracking and no sequences.

Quotes and invoices?

Pipedrive: Quotes, proposals and contracts with e-signatures from Premium. Invoicing is not among the plan features listed.
StreamsApp: Quotes and invoices on every plan, with Australian GST, online quote acceptance and sync to Xero or QuickBooks.

Can my customers log in?

Pipedrive: Not a feature of the plans listed on its pricing page.
StreamsApp: Yes, without a password. A private link in your emails shows each customer their own jobs step by step and only the fields you choose, and they can reply from the page.

Phone app?

Pipedrive: A mobile CRM app.
StreamsApp: Any phone browser, nothing to install. Needs a connection; no offline mode.

Is there a free plan?

Pipedrive: No. A 14-day free trial.
StreamsApp: Yes. Two users, every plugin, no card and no time limit.

How is it priced?

Pipedrive: Per seat per month in AUD, billed annually: Lite $19, Growth $49, Premium $79, Ultimate $109. Billing monthly costs more.
StreamsApp: Per organisation, AUD a month: Basic $29 for 5 users, Standard $79 for 20, Pro $199 for 50.

What it costs a team of five

Five people on Pipedrive Growth is 5 x $49 = $245 AUD a month on annual billing. Required fields on stages need Premium, which is 5 x $79 = $395. StreamsApp Basic covers the same five for $29, with step requirements included.

That is not like for like. Most of what Pipedrive charges for is sales tooling StreamsApp does not have. Pipedrive's numbers are from its own pricing page, in AUD, on the date shown above. Check them yourself before you decide.

The sale is one stream

In a sales CRM, everything is shaped like a deal. When the work after the sale is a process of its own, with evidence to collect and an invoice at the end, it gets squeezed into deal stages or moved to another tool.

In StreamsApp the sales pipeline is one stream and the job is the next. A won deal is carried across, the job's steps say what each stage needs, and the last steps can depend on the invoice: raised, or paid in full. Only finished work counts, so a draft or a voided invoice does not.

How much of this you switch on is up to you

Nothing here is required until you say so. A new stream starts with no requirements at all, and a stage that asks for nothing lets a job straight through.

Most businesses end up running both kinds side by side. A compliance job can insist on the slab certificate, so it cannot reach the frame stage without one. A sales enquiry in the same account can have nothing required at all, because chasing a lead is not a process and a rule there is only friction.

That is the real difference. Not that the software is strict, but that you get to decide where it is, one stage at a time, and change your mind later without starting again.

See the difference

Raise a quote straight off the job, with the customer details and the GST filled in for you. They accept it online, it becomes an invoice in one click, and it goes into your accounting system. Nothing typed twice.

Questions

Can StreamsApp replace Pipedrive?: StreamsApp does not include email tracking, sequences, a meeting scheduler or lead scoring. It does run the sale and everything after it, with quotes, invoices and a customer portal on the record.
Can I use both?: StreamsApp runs alongside other tools: it imports CSV and has an inbound API. It is built for delivery, invoicing and the customer's view of their job.
Can I bring my Pipedrive data across?: Export people, organisations and deals to CSV and import them, mapping the columns to fields. People go into Contacts and deals into a stream.

Other comparisons

Try it against your own process

The free plan is enough to put a real job through end to end and find out for yourself. No credit card, and nothing to uninstall if it is not for you.

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